What are the Crucial Specifications for School Management Software

Important Requirements for School Management Software

It is a delightful experience for any academic institution to upgrade from the traditional administration model to more sophisticated and easily manageable platform. Even though it sounds very exciting, but many schools are still in the traditional administration platform when the state-of-the-art school management software is up and running. The transition process from the current maintenance methodology to the higher level must be executed with at most care. The academic institution must address the teaching faculty, students and parents about the transition and thereby the school management can avoid the resistance towards the change and issues related to the use of the new software.

After tactically dealing with the transition process, the school must conduct requirement meetings as what kind of information is available in the school management software. At this point, it is a better idea to include a representative from all usage community, such as educators, parents and the students of the school. You need to analyze the results of these meetings and prepare the key essentials or wish list. The primary goal is to spotlight the school history and achievements so as to attract prospective students. Nowadays, most web-based software suites made available by software development firms are completely user-friendly and easily navigable. There are many schools which choose complicated software with lots of unnecessary features ultimately confusing the users. Here the school must clearly identify and specify its scope.

Essential Requirements

Many schools have adopted his online software because it helps in effective two way interaction between the parents and the teaching staff. The school management system should satisfy this requirement on a vital basis. It must include parent login so that parents can receive and send notifications frequently to the school with respect to their children’s academic progress.

Teachers can track student attendance online and also they can monitor their student’s performance manifold. For instance, if a teacher detected continuous absenteeism by the student, then he or she can help that student, and the teacher can send a prompt report to the parents about their kid’s performance. Another unique feature of school management software is that it has an online availability of exam schedule and exam results.

For comparing overall performance every year, the software must support “result analysis” tool. With the help of this tool performance comparison, school management can implement necessary actions for better performance. Schools can store important data such as student name, class, registration number, contact information in a central database. Also, school management need to employ a certified and experienced web administrator to handle all critical issues such as troubleshooting, data backup and many more.

Requirements that are Optional

Many academic experts have suggested that the school management software requires a news room facility feature that will boost the school’s recognition. The news room must be dynamic with the latest news and trends about school’s cultural, social and outdoor activities. Also, a testimonial column enhances the chances of marketing the school’s online presence. The web-based software can include alumni access so that schools can get good donations.

Most of software packages available in the market are now highly compatible in smartphones and tablets, simplified and elegant dashboard and offered with flexible pricing.