The Influence of School Management System in 2020

The advent of technology has enhanced the gambit of opportunities open to humanity to pursue their creative interests and ambitious explorations. The impact of technology has permeated into all walks of life from science to entertainment to education, and the upward spiralling progress in the field of Information Technology has irrevocably replaced the existing paradigms of administration and education in educational institutions. In the challenging times that have shaken man to the point of vertigo by the novel coronavirus, the significance of technology to maintain the dissemination of knowledge with a modicum of familiarity is especially apparent. Virtual classrooms have become the new norm for students across the globe, irrespective of social and economic disparities for the time being.

Apart from the educational spheres of pedagogic institutions, technology plays a pervasive role in handling its administrative department using advanced organizational and centralized software assistance provided by school management software. ERP software is a set of tools developed to carry out the fluid undertaking of the daily administrative processes in schools. Also, it offers easier, faster and efficient technical assistance to store, manage and update data under a centralized platform.

Features of School ERP, how it helps in smooth functioning of the administration amidst the current scenario

The Ease of Cloud

By exploiting the potential of cloud computing and cloud collaborations, advanced School ERP software facilitates multiple administrators with relevant login credentials to perform respective responsibilities simultaneously without overwhelming the software’s capacities or compromising its features and functionalities.

Every staff can thus quickly complete their respective tasks without delay or confusion, and the database is promptly updated online in smooth transactions. The user interface is designed with simplicity to ensure seamless integration into the existing model as well as the smooth transition of the users into the new system while concomitantly relaxing the need for assistance from external technical support.

Flexible and Customizable

The peak of the advantage of ERP software is the ability to flexibly customize functionality to accommodate the tasks responsibilities of staff members to function independently to fulfil the administrative requirements of the institution. With the live update of data at a centralized location, the staff in charge can oversee the changes made immediately. Apart from the ease of accessibility, school management software boasts excellent data security features, including automatic data backup, thereby helping minimize investments in storage hardware.

Equipment and Formats

The portability of software is worth re-emphasis because software files are easy to maintain and access, export and transfer. The cloud-based school management system is developed especially to execute these functions in the fastest and most efficient ways within its multi-functional features.

Database and Records

ERM simplifies the process of data accumulation and maintenance. All the information pertinent to students from class, age, gender, attendance records are easily input, organized and readily available for verification and organization within the institution. The notification feature also alerts parents with automatic messaging functions in the event of a student’s absence from school; in this manner, both parents and staff get precise data related to attendance.

Cloud Homework Management

ERP integration platform functionalities are not limited to staff and parents, but also for tracking students’ academic responsibilities like homework management. Students and teachers use the medium to exchange homework and assignments complete with multimedia files. Here all parties can keep track of academic progress, records and overall performance under the clear and transparent systems of the school management software. Since all records, old and new, are available under a single roof, access, supervision and analysis are easier than ever.

Exams and Reports

As more and more educational institutions adopt the digital classroom model, the face of examination and evaluation has evolved to adapt to the changing times. Examinations held online ( not restricted to Multiple Choice- Based Evaluation) with ease and flexibility- a feature particularly relevant in the Covid-19 stricken reality of times is a crucial advantage of ERP software. The grading process is delegated accordingly to teachers for manual review of regular examination papers or to the computer for automated grading, and the feedback and reports are updated with explicit calculations based on prescribed criteria. The evaluation reports can be reviewed by students, teachers and parents to assess the progress and performance of the students.

Fee Payment and Records

The clutter and chaos of fee payments are worries of the past with advanced fee management system available in ERP software. Parents get notified via SMS of due fees and payment date under the automatic notification function. The follow-up actions may be carried out via online portals by parents, and the database organizes and records all the associated files for the administrative department to oversee and analyze.

Communication Channels

ERP connects students, staff and parents with the help of the notification system whereby all the important notifications are broadcast simultaneously to all concerned parties to avert trouble ensued from miscommunication. Since the details of the recipients are already available in the system records, the process of communication is simplified and time-efficient.

School Bus Tracking

ERP is the solution to alleviate the stress of concerned parents regarding the transportation of students to and fro take off and drop off locations. The schedule timing, arrival, departure and route can be monitored through the software through its supervision features which help bolster the confidence of the parents in the safety of the school transportation system,

Inventory Record

Maintaining an up-to-date list of inventory is perhaps the most chaotic and burdensome responsibility of the concerned department. From academic record files, to purchase records, history to library book inventory, every relevant information is available with currency before one’s fingertips in the database of the School Management Software. With current data, the staff can effortlessly keep track of the stock and even enable auto-purchase or auto-renewal features.

Staff Management

ERP facilitates smooth supervision of the staff members in the organization, by maintaining updated logs of their attendance, absence of leave, salary transactions, due arrears and other financial accounts, lesson plans, student analysis reports, etc., to ensure that all the administrative activities are carried out without any glitch or discord.

School Management Software is more than a gamble but a necessary tool to completely revamp the obsolete devices and practices in educational institutions to improve the overall performance in all aspects. Adapting the model is beneficial not only to the staff but also for students and parents to ascertain efficiency.