Seven Much-Needed Features for Online School Management Software

Does Your Online School Management Software Possess the Seven Much-Needed Features

Choosing the right online school management software for your academic institution is an important task. Crucial tasks such as tracking and managing student information, to communicating with concerned parents and faculty to simplify day-to-day responsibilities for your school staff, your management software will be the foundation for your operations. To spend more time focusing on students and less time behind a desk, look for these seven must-have features in your school administration software package.

• Student Fund Accounting – With student fund accounting feature of the software, you can easily manage and automate processes and reporting related to bookkeeping. Approach a software provider that offers a rigid audit trail of revenue, adjustments and transfers for all accounts of student activity. Your student fund accounting module will safeguard the collection of receipts to reports, use and reporting of internal funds, while minimizing time spent on data entry that is duplicated, fraud accounting or lost receipt alleviation, removing overdrawn accounts and improving bank reconciliations. 

• Online Registration and Credit Card Processing – With online registration and credit card processing software you can streamline class and activity registration for added convenience to both students and school administrators. Through online registration, you can save more time and remove teaching staff from dealing with the money collection process, school functions and more. Online registration feature in your software process, monitor and report the flow of money securely as it enters the school and enable parents and students to set up online accounts to view, track and update personal details, alleviating the need to call the school with questions of balances due, statuses of class registration and payment histories. 

• Customized Reporting – The customized reporting feature in your web-based school administration software can be utilized for account analysis, financial analysis, banking, purchase orders, vendors and responsibility. It is crucial in finding the details your school requires and wants assessment of numbers accurately, without going deep through irrelevant details to get to the bottom line. Your online school management software should allow you to send data into all types of files such as MS Excel, Crystal Reports, Lotus and many more, and it will make sure complete compatibility with all OS platforms. 

• Centralized Student Database – Online software management software will secure student details and store information in one central location, ensuring updated records, authorized access and complete control over information. Centralizing information improves information access, reporting capabilities, security and oversight into finances and accounts. 

• Textbook Tracking – With a textbook tracking module, you can manage, track and distribute student and teacher textbooks from one central location. You can gather, track sales and purchase histories, textbook debts, record and monitor inventory that is damaged with one centralized program. The textbook tracking feature will save your staff time and simplify the fall registration process by efficiently tracking the life-cycle of a textbook. 

• Point of Sale with Inventory Management – With point of sale with inventory management feature, you can increase school revenues by selling books, supplies, merchandise and other items related to your school. A point of sale module can help your employees quickly and securely process transactions on the phone or over the counter. Your point of sale should integrate with inventory management to automatically alert members when stocks are running low. For increasing your revenues through the sale of merchandise and tickets, you can access to a point of sale solution. 

• Online Fundraising and Donations – With the online fundraising and donations feature you can simplify donations and fee payment collection and extend your fundraising reach. You can raise more money by providing teachers, parents, students and community members the chance to contribute to your school through convenient and secure online donation tools. From class or team fund raiser web pages to automated tax-deductible receipts, donating to your school will only be a click away. You need to ensure that your school management software provides broadcast email tools with its online fundraising and donations module to help your school connect and reconnect with potential donors and keep them coming back to your site for more details.

Make Sure the Software Vendor Has Excellent Customer Support

When you purchase online school management software from an established software vendor, make sure that they got well-experienced professionals in place just to help you deal with your issues regarding the software and they are available to you 24×7.